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Q 79. Why these criteria?
The criteria in this Guiding Principle were developed through a process of
research, consultation and road-testing. There are other ways in which some of
them could be articulated or in which the issues they cover could be labelled
or clustered. But the core elements they reflect provide a set of benchmarks
for ensuring that a mechanism can achieve the benefits and avoid the pitfalls
identified in response to question 78. These criteria should be taken as a whole
as they are inter-related—excluding one will weaken the ability to meet others
and make the mechanism as a whole less effective. The individual criteria are
explained further in the commentary to the Guiding Principles.
As noted above, a grievance mechanism’s effectiveness requires all relevant
departments or functions, as well as senior management, to support it in
principle and in practice. It will also be beneficial to include relevant personnel
or departments in the development of a grievance mechanism so that they
understand its aims and the standards it needs to meet, and support the model
developed. It is particularly important for personnel to feel that hearing about
problems is not a threat, but constructive and necessary to enable the enterprise
to learn and succeed over time.
Q 80. How should a grievance mechanism’s effectiveness be
assessed?
It will be important for the enterprise to develop appropriate measurements
that can help it assess the mechanism’s effectiveness in practice. There can be
advantages to getting stakeholders’ input on what these measurements should
include, so as to ensure that their perspective on what “success” looks like is
adequately reflected.
An enterprise should be wary of easy assumptions about what certain
numerical indicators might mean. A decrease in the number of complaints
over time may indicate that the enterprise is learning from past complaints
and preventing their recurrence; it may equally indicate that stakeholders are
losing trust in the grievance mechanism and perhaps looking at other ways to
vent their grievances. Conversely, an increase in complaints—at least initially
or after a major new development—may indicate either that the mechanism is
trusted and working, or that problems are on the rise. Qualitative indicators—
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