04/02/2020 E-Library - Information At Your Fingertips: Printer Friendly xxxx Q: As you previously mentioned, the MRO is the custodian of all documents emanating from Malacañang pursuant to its mandate under Memorandum Order No. 1, Series of 1958. Is the MRO required to follow a specific procedure in dispatching outgoing documents? A: Yes. Q: Is this procedure observed for the release of an appointment paper signed by the President? A: Yes. It is observed for the release of the original copy of the appointment paper signed by the President. Q: Can you briefly illustrate the procedure for the release of the original copy of the appointment paper signed by the President? A: After an appointment paper is signed by the President, the Office of the Executive Secretary (OES) forwards the appointment paper bearing the stamp mark, barcode, and hologram of the Office of the President, together with a transmittal letter, to the MRO for official release. Within the same day, the MRO sends the original copy of the appointment paper together with the transmittal letter and a delivery receipt which contains appropriate spaces for the name of the addressee, the date released, and the date received by the addressee. Only a photocopy of the appointment is retained for the MRO’s official file. Q: What is the basis for the process you just discussed? A: The Service Guide of the MRO. xxxx Q: What is the legal basis for the issuance of the MRO Service Guide, if any? A: The MRO Service Guide was issued pursuant to Memorandum Circular No. 35, Series of 2003 and Memorandum Circular No. 133, Series of 2007. xxxx Q: Do you exercise any discretion in the release of documents forwarded to the MRO for transmittal to various offices? A: No. We are mandated to immediately release all documents and correspondence forwarded to us for transmittal. Q: If a document is forwarded by the OES to the MRO today, when is it officially released by the MRO to the department or agency concerned? elibrary.judiciary.gov.ph/thebookshelf/showdocsfriendly/1/60717 18/75