04/02/2020 E-Library - Information At Your Fingertips: Printer Friendly months before the appointment ban, but never left his locked drawer for the entirety of his term. Release of the appointment paper through the MRO is an unequivocal act that signifies the President’s intent of its issuance. The MRO was created by Memorandum Order No. 1, Series of 1958, Governing the Organization and Functions of the Executive Office and General Matters of Procedure Therein. Initially called the Records Division, the MRO functioned as an administrative unit of the Executive Office. Memorandum Order No. 1 assigned the following functions: a. Receive, record and screen all incoming correspondence, telegrams, documents and papers, and (1) Forward those of a personal and unofficial nature to the President’s Private Office; and (2) Distribute those requiring action within the Office or requiring staff work prior to presentation to the President to the appropriate units within the Office. b. Follow up on correspondence forwarded to entities outside the Office to assure that prompt replies are made and copies thereof furnished the Office. c. Dispatch outgoing correspondence and telegrams. d. Have custody of records of the Office, except personal papers of the President, and keep them in such condition as to meet the documentary and reference requirements of the Office. e. Keep and maintain a filing and records system for acts, memoranda, orders, circulars, correspondence and other documents affecting the Office for ready reference and use. f. Issue certified true copies of documents on file in the Division in accordance with prevailing standard operating procedure. g. Keep a separate confidential nature. record of communications or documents of h. Have custody of the Great Seal of the Republic of the Philippines. i. Prepare and submit to the approving authority, periodic disposition schedules of non-current records which have no historical, legal and/or claim value. j. With the approval of the Executive Secretary, assist other offices in the installation or improvement of their records management system; and k. Give instructions or deliver lectures and conduct practical training to in-service trainees from other offices and to students from educational institutions on records management.[51] elibrary.judiciary.gov.ph/thebookshelf/showdocsfriendly/1/60717 16/75