04/02/2020 E-Library - Information At Your Fingertips: Printer Friendly The Records Division was elevated to an Office in 1975, with the addition of the following functions: 1. Maintain and control vital documents and essential records to support the functions of the OP in its day to day activities; 2. Monitor the flow of communications from their time of receipt up to their dispatch; 3. Service the documentary, information and reference requirements of top management and action officers of the OP, and the reference and research needs of other government agencies and the general public; 4. Ensure the proper storage, maintenance, protection and preservation of vital and presidential documents, and the prompt disposal of obsolete and valueless records; 5. Effect the prompt publication/dissemination of laws, presidential issuances and classified documents; 6. Provide computerized integrated records management support services for easy reference and retrieval of data and information; and 7. To be able to represent the OP and OP officials in response to Subpoena Duces Tecum and Testificandum served by courts and other investigating bodies.[52] For the the the purposes of verification of the appointment paper’s existence and authenticity, appointment paper must bear the security marks (i.e., handwritten signature of President, bar code, etc.) and must be accompanied by a transmittal letter from MRO. The testimony of Mr. Marianito Dimaandal, Director IV of the MRO, underscores the purpose of the release of papers through his office. Q: What are the functions of the MRO? A: The MRO is mandated under Memorandum Order No. 1, series of 1958 to (1) receive, record, and screen all incoming correspondence, telegrams, documents, and papers; (2) follow up on correspondence forwarded to entities outside the Office of the President (“OP”) to assure that prompt replies are made and copies thereof furnished the OP; (3) timely dispatch all outgoing documents and correspondence; (4) have custody of records of the OP, except personal papers of the President, and keep them in such condition as to meet the documentary and reference requirements of the Office; (5) keep and maintain a filing and records system for Acts, Memoranda, Orders, Circulars, correspondence, and other pertinent documents for ready reference and use; (6) issue certified copies of documents on file as requested and in accordance with prevailing standard operating procedures; (7) maintain and control vital documents and essential records to support the OP in its day-to-day activities; (8) monitor the flow of communications from the time of receipt up to their dispatch; and (9) other related functions. elibrary.judiciary.gov.ph/thebookshelf/showdocsfriendly/1/60717 17/75