If the request for Confirmation by the Commission is upon the initiative of the Regional Office, the same shall be endorsed by Regional Director (RD) with the concurrence of the Commissioner from the Ethnographic Region. The endorsement must include all pertinent data and information related thereto. Section 11. The affirmative action shall be in the form of an En Banc Resolution and the consequent COC to be signed by the Chairperson. A record of the same shall be maintained and periodically updated by the Office on Empowerment and Human Rights (OEHR). Section 12. The following documents shall be required for the processing of the Confirmation of IPS: 1. A Genealogical Survey; 2. Written accounts not limited to customs and traditions including customary practices on the following: the interfaced 2.a Social organization- a profile of the IPS including information on traditional and emerging elders/leaders; norms and social stratification based on access to prestige and power; succession (birthright); the leadership structure including the roles and functions of the elders/leaders of the IPS; 2.b Basic social processes: 2.b.1. Dispute resolution and conflict management; 2.b.2 Consensus-building and decision-making processes towards cooperation, unity and harmony; 2.b.3 Mutual help and defense systems; 2.b.4 Specialized functions in relation to observance of rituals. 2.c Access to resources: 2.c.1 Applicable community imperatives in accordance with customary law as well as on the access and benefit-sharing agreements/wealth management on resources; 2.c.2 Monitoring and evaluation as well as indicators development of resources; on sustainable d 2.c.3 Role of women in the sustainable development of the domain. 3. Written and verified oral accounts of customs and traditions on governance system and how these have responded to the changing socio-political order; and 4. Other relevant anthropological/historical data. Section 13. Application for Confirmation by the IPS and IPO Registration. The following shall be the processes for confirmation and registration: a. General requirement. The application for confirmation initiated by the IPS itself shall be filed by the elders/leaders with the nearest NCIP Provincial Office (PO) or the Community Service Center (CSC) in the absence of a Provincial Office, supported by the requirements provided in Section 12 hereof. In the case of registration of IPOs, it shall be filed by the IPS or the IPO under its direction with the nearest NCIP PO or CSC; b. ICCs/IPs with existing IPOs prior to this Guidelines. Notices shall be issued by the concerned NCIP Regional Office for them to comply with the requirements of this Guidelines; c. ICCs/IPs living outside their ancestral domain areas. IPOs may be organized outside ancestral domains and can register with the NCIP after compliance with the requirements provided in this Guidelines. Page 5 of 9 NCIP Administrative Order No. 2, Series of 2012 (Confirmation of IPS & Registration of IPOs)